Events and Operations Coordinator

This position has been filled - Job#: 453378128

Job Summary

Responsibilities:

• Reach out to new partners to inquire about supporting and donating to Foundation events, including monetary donations, in-kind donations, and sponsorships
• Facilitate a donor stewardship pipeline
• Secure quotes from vendors for event rentals, gifts, food and beverage, or other event needs
• Coordinate and plan meetings, conference calls and special events, including arrangement of logistics, meeting space, communications, etc., specifically in support of the Executive Director and more broadly for  Foundation team members
• Assist with overseeing, cataloging, organizing, and distributing department inventory of memorabilia, giveaway items, ticket allotment, etc.
• Assist with the fulfillment of auction packages, ticketing requests, and other donor-facing engagements as requested
• Assist with donor communication and event follow up
• Work with NFL Team team departments to assist in planning, organizing and implementing all  Foundation signature events
• Assist with booking, planning, and executing events at Stadium and external venues
• Assist with selecting and visiting prospective event venues and build budgets to determine viability for the Foundation fundraising events
• Assist with the management of the Foundation’s CRM
• Serve as a point of contact for event partners, attend site visits, and coordinate follow-up communication with prospective venues
• Represent that Foundation at both internal and external events, which may include night and weekends
• Create, edit, and proofread business communications and documents utilizing MS Word, Excel and PowerPoint, Assist with game day donor visits, check presentations, and Foundation activities, as directed by Executive Director
• Additional duties as assigned

 Required Skills & Abilities:

• Excellent communication skills, both oral and written
• Excellent organization skills
• Ability to take initiative during events to ensure superb execution
• Solution-oriented mentality and ability to be flexible and resourceful in response to changing priorities and needs
• Careful execution of administrative activities, with high attention to detail, organization and process.  Should have an eye towards documentation of systems and processes
• Strong teamwork and relationship management skills; works effectively with all personalities
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
• Must be available to work late and weekends with limited notice, especially during the football season.