Executive Assistant to President & CEO

  New York Road Runners
  New York, NY - New York
  Administration/Management
  Posted/Updated: 08/27/19

Job Summary

About the Department

 

The mission of the Executive Office is to provide strategic leadership for NYRR by working closely with the Board and other management to establish long-range goals, strategies, plans, and policies, while effectively and efficiently running NYRR to successfully carry out the mission and goals of the organization. The Executive Office serves as the center of operation for New York Road Runners and acts as a central hub that coordinates the functions of all associated departments of the organization. The Executive Office works collaboratively across all teams in building our culture, allocating capital, and promoting our youth and community programs and events.

 

About the Position

 

New York Road Runners is currently looking for a full-time Executive Assistant to work in our Executive Office to support various activities for the President & CEO. Managing day-to-day organization and scheduling as well as taking on and leading projects with opportunities to work with departments across the company.

 

Job Responsibilities:

 

 

Administrative/Support

 

  • Manage complex calendar and scheduling requirements, including diligent coordination with internal and external contacts
  • Manage schedule and long-term planning of CEO’s program site visits
  • Organize agendas in advance of each meeting; research and prepare materials, as needed
  • Summarize and distribute meeting notes on a timely basis
  • Email and document management (electronic and hard copy) for the Executive office
  • Prepare and edit correspondence and presentations on behalf of the Executive Office
  • Work closely with senior leadership team, and collaborate with departments across the organization
  • Conduct research and follow up on various issues and concerns; prioritize and determine the appropriate course of action, referral or response
  • Shadow and support CEO at marquee events
  • Prepare check requests Projects

 

 

Projects

 

  • Support CEO’s weekly social media plan; liaise with social media team
  • Prioritize conflicting needs;
  • Manage various matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
  • Project support and lead for both President and CEO and Senior Manager of Corporate Affairs
  • Collaborate with Senior Manager of Corporate Affairs and Executive Office on a range of projects particularly related to our Board of Directors & Advisory Council, including Board Reports and Board Meetings
  • Work on various planning processes for all events including the TCS New York City Marathon
  • Manage special projects and activities as assigned

 

Job Requirements:

 

 

Experience:

 

  • 3-5 years’ experience supporting senior leadership
  • 3+ years’ experience providing high level of customer service
  • Prior experience managing multiple projects across departments within tight deadlines
  • Proficient in Microsoft Business Applications: Excel, PowerPoint, Word, Outlook

 

 

Education:

 

  • Bachelor’s Degree required

 

 

Skills and Attributes:

 

  • Exhibits high initiative, with a can-do attitude to complete tasks within a timely manner
  • Strong written and verbal communication skills
  • Ability handle all situations in a calm, professional manner
  • Strong time management and organizational skills
  • Strong leadership skills and the ability to work effectively independently as well as in a collaborative team environment
  • Ability to maintain discretion and confidentiality
  • Ability to professionally represent NYRR and the Executive Office
  • Willingness to travel locally and work long hours and various weekends as needed
  • Passion for Running and/or NYRR

 

New York Road Runners is an Equal Opportunity Employer



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