Associate Athletic Director

Job Summary

Duties and Responsibilities: 

• Oversees all home game and department special event set up; coordinates travel and develops trip itineraries for all athletic teams and support staff; serves as the point of contact for visiting teams; manages special events in collaboration with the Director of Events/Auxiliary Services
• Collaborates with Human Resources to post, interview, hire, supervise and evaluate department student employees to include event staffing and concession employees; oversees concession accounts receivable to include auditing books, tracking and maintaining inventory
• Coordinates the purchase of all equipment and supplies for the Athletic Department in conjunction with Procurement Services as required
• Overseas the maintenance of department web page and social media presence; composes articles and collaborates with the Marketing Department to promote athletics and special events; plans, organizes and oversees department fund raising events
• Assists the Athletic Director with managing the Athletic Department budget; tracks budget expenses
• Performs related duties as assigned

Education and Experience Requirements:

• Master’s degree from a regionally accredited institution of higher learning recognized by the U.S. Department of Education
• Three years’ related experience, preferably in a higher education athletic setting
• An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

• Knowledge of college operational practices, policies and procedures, and the ability to follow them


• Knowledge of NJCAA and the ACCAC conference rules and regulations, and the ability to follow them


• Knowledge of the proper operation of and the ability to use personal computers and job related software, including Microsoft Office Suite and other job specific software


• Knowledge of student recruitment and outreach techniques


• Knowledge of financial budgeting processes


• Knowledge of student resources, referrals and services


• Skill in the use of word processing, database, presentation, and spreadsheet applications, specifically Microsoft Office applications to produce or compose formal documents, reports, records and schedules;


• Skill in listening to issues, synthesizing information, and reaching sound conclusions


• Skill in reading and interpreting regulations related to athletic programs and student requirements for participation in various programs


• Skill in dealing effectively with upset or anxious students and/or parents


• Skill in setting up and maintaining detailed records


• Skill establishing and maintaining effective working relationships with other department staff, faculty, students and the public


• Ability to relate to a diverse population in a professional and helpful manner


• Ability to organize and plan fund raising events


• Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail; work independently in meeting various time deadlines


• Ability to work independently while supporting a team effort


• Ability to communicate effectively, verbally and in writing, relate in a professional, helpful manner in person and over the phone; relate to a diverse population and to maintain composure when faced with difficult situations