Associate Athletic Director

  West Region School
  West Region
  Posted/Updated: 08/23/19

Job Summary

Duties and Responsibilities

  • Oversees all home game and department special event set up; coordinates travel and develops trip itineraries for all athletic teams and support staff; serves as the point of contact for visiting teams; manages special events in collaboration with the Director of Events/Auxiliary Services
  • Collaborates with Human Resources to post, interview, hire, supervise and evaluate department student employees to include event staffing and concession employees; oversees concession accounts receivable to include auditing books, tracking and maintaining inventory
  • Coordinates the purchase of all equipment and supplies for the Athletic Department in conjunction with Procurement Services as required
  • Overseas the maintenance of department web page and social media presence; composes articles and collaborates with the Marketing Department to promote athletics and special events; plans, organizes and oversees department fund raising events
  • Assists the Athletic Director with managing the Athletic Department budget; tracks budget expenses
  • Performs related duties as assigned

Education and Experience Requirements:

  • Master’s degree from a regionally accredited institution of higher learning recognized by the U.S. Department of Education
  • Three years’ related experience, preferably in a higher education athletic setting
  • An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

  • Knowledge of college operational practices, policies and procedures, and the ability to follow them

  • Knowledge of NJCAA and the ACCAC conference rules and regulations, and the ability to follow them

  • Knowledge of the proper operation of and the ability to use personal computers and job related software, including Microsoft Office Suite and other job specific software

  • Knowledge of student recruitment and outreach techniques

  • Knowledge of financial budgeting processes

  • Knowledge of student resources, referrals and services

  • Skill in the use of word processing, database, presentation, and spreadsheet applications, specifically Microsoft Office applications to produce or compose formal documents, reports, records and schedules;

  • Skill in listening to issues, synthesizing information, and reaching sound conclusions

  • Skill in reading and interpreting regulations related to athletic programs and student requirements for participation in various programs

  • Skill in dealing effectively with upset or anxious students and/or parents

  • Skill in setting up and maintaining detailed records

  • Skill establishing and maintaining effective working relationships with other department staff, faculty, students and the public

  • Ability to relate to a diverse population in a professional and helpful manner

  • Ability to organize and plan fund raising events

  • Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail; work independently in meeting various time deadlines

  • Ability to work independently while supporting a team effort

  • Ability to communicate effectively, verbally and in writing, relate in a professional, helpful manner in person and over the phone; relate to a diverse population and to maintain composure when faced with difficult situations


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