Administrative Assistant

Job Summary

Essential Duties and Responsibilities:

• Performs administrative and clerical duties for the Director of Athletics and Department
  
• Maintains a positive, highly efficient, organized, and professional demeanor
  
• Maintains the master Athletics Calendar for all competitions; confirming accuracy of all activities and meetings
  
• Attends department meetings and takes minutes
  
• Composes weekly athletic schedule for electronic distribution to select members of school community
  
• Answers phone and handles inquiries from parents, students, faculty and staff as appropriate
  
• Organizes office area for efficiency, safety and appearance
  
• Maintains department website and building photo display areas
  
• Confirms weekly game and referee schedule
  
• Provides administrative support on other projects as required
  
• Assists in athletics event organization
  
• Reconcile monthly credit card reports
  
• Meets required deadlines for rosters, schedules, referee payments, etc.
  
• Ability to navigate and manage School Dude programs in relation to athletics and be able to    generate necessary rosters, schedules, and information for coaches, teams, and administration
  
• Assist teams, coaches and administration with travel arrangements including local and out of town transportation, including bus, hotel, car, and flight reservations;
  
• Perform other school duties as assigned

• Ability to multitask and work under pressure with deadlines
  
• High School Diploma or GED, college degree preferred
  
• Skilled communicator, both on the phone and in person
  
• Proven attention to details and superior organizational skills
  
• Proficiency with Microsoft Office, Social Media (Twitter/Instagram) and Adobe Creative Cloud
  
• Prior administrative experience desired. School or non-profit background preferred
  
• Commitment to John Cooper’s Mission Statement