Event Booking Administrator

Job Summary

• Coordinate meetings for the event booking department, prepare a daily calendar with appropriate briefing materials, and assist in maintaining primary booking calendar.


• Manage show files by ensuring all essential documents are present and up to date prior to day of show – ie. headliner and support contracts


• Track internal and external data on excel – including but not limited to ticket counts for upcoming shows, tour histories, finance flashes, stats on developing artists, and contact logs.


• Support marketing department in social media; checking show announcements for pre-sale and on-sale accuracy; and researching marketing strategies for future shows – including but not limited to compiling affinity lists, publication, and locations to flyer based on target audience.


• Coordinate and follow up with internal departments to ensure all facets for event day is met. 


• Develop and foster relationships with agents, band managers, and other industry representatives. 


• Manage department expenses and submit for processing in a timely manner.


• Other duties as assigned by management. 

• Degree from an accredited four year College or University required.


• Minimum of 4 years experience in a similar role in live entertainment/concerts required. Experience with talent promoter or agency preferred but not required.


• Ability to meet tight deadlines and make sound decisions while working under pressure. 


• Strong organizational skills with impeccable attention to detail and the ability to prioritize work activities effectively and use time efficiently.


• Ability to multi-task and handle several projects at one time both individually and through cross functional teams. 


• Ability to handle sensitive and highly confidential information with discretion and good judgement.


• Ability to network and create relationships across all levels internally within the organization and externally. 


• Exceptional communication skills - both verbal and written.


• Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word).


• Must be able to work nights, weekends, and holidays as the event calendar requires. 


• Bilingual in Spanish is a plus.