Travel Coordinator

Job Summary

• Receives travel request forms and forwards the form to the company immigration department, who will verify the required travel documents for international travel.


• Researches travel options using online resources, Concur travel booking tool or Zuffa licensed travel agent partners.


• Prepares and distributes itineraries to requestor of travel and follows up with each individual to verify that they received it and that they do not have any questions or concerns.


• Monitors weather and news for any circumstances that may cause airport delays and assists travelers with operational disruptions.


• Monthly reconciling of cost incurred for hotels, rental cars, and car service.


• Prepares invoices for flight or mileage reimbursements.


• Verifies and updates contact information for fighters and staff.


• Verifies which members of each fighter’s team (Corner, Managers, Translators, etc.) are traveling and the dates that each member will be arriving and departing.


• In coordination with Public Relations, makes arrangements for flights, hotel accommodations, and transportation needs for Public Relations tours and events. 


• Verifies any contract specific travel specifications that may be required for each fighter for Public Relations tours and events and arranges travel needs accordingly.


• Maintains detailed records of each expense that is charged to the Zuffa travel credit card and assists Accounting with reconciliation of travel card charges.


• And more!

• High school diploma or GED, college degree preferred.


• Minimum of 3 years of detailed, busy customer service experience, preferably from an airline or travel agent environment.


• 1-2 years significant travel scheduling experience required. Ideally, scheduling travel for large corporation or significant event scheduling experience.


• Fluency in Amadeus GDS system.


• Experience with Concur Travel booking platform and other travel technologies desirable.


• General knowledge of travel industry such as flights, trains, rental cars, limousine services, hotel and conference accommodations.


• Ability to plan, to organize, and effectively arrange for travel of large numbers of individuals and multiple events simultaneously. 


• Very customer-service driven.


• Ability to establish and maintain effective internal and external working relationships