Executive Assistant

This position has been filled - Job#: 453360660

Job Summary

Job Number 36592BR

Job Title Executive Assistant

Business Segment Filmed Entertainment Group

Sub-Business Film Theatrical Marketing

Posting Category Marketing

About Us NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

Career Level Experienced

Country United States

State/Province California

City Universal City

Responsibilities Role Summary:
The Executive Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the Co-President Worldwide Marketing, Universal Pictures.
Essential Responsibilities:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
Coordinates travel schedules and arrangements, collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Oversees department-wide conference room bookings
Performs basic administrative tasks, e.g. photocopying and filing
Assists other department members as necessary and serves as back up for the desk of President of Worldwide Marketing
May assist in making arrangements for temporary help, storage, etc.
Handles extremely heavy phones, and acts as back up for the marketing team
Maintains contact lists

Qualifications/Requirements Basic Qualifications:
Minimum 3 years of experience supporting a senior level executive
Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
Knowledge of all basic office equipment required
Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics Desired Characteristics:
Bachelor's degree preferred
Excellent verbal and written communication skills
Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
Confidentiality - Must be able to maintain department business with the utmost confidentially
Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment