Event Internship
Sports Management
West Region
Sports Internship
Posted/Updated: 02/17/20
West Region
Sports Internship
Posted/Updated: 02/17/20
Job Summary
Responsibilities include but are not limited to:
Event Preparation and Reconciliation
- Develop and/or review the staffing plans for each event based on client needs and venue protocols
- Schedule part-time team members with focus on providing experience and quality service to clients
- Create crew calls, leadership deployments, event notes & post orders for assigned events
- Prepare all necessary event equipment, transportation and supplies for leadership and staff
- Facilitate Time Keeping & Event Reconciliation
- Develop invoices for payment of assigned events
Event Operations
- Lead security and guest services operation of 30-250 part-time team members for events
- Provide event briefings to Supervisors and/or staff
- Provide direction and quality control to part-time team members to ensure client expectations are met
- Work with client’s event manager and other key partners to run world class events
Stadium Major Events
- Assist in the scheduling and preparation for full stadium events
- Play leadership and oversight role on event day in check-in and event operations
- Post-event assist with timekeeping reconciliation and incident follow-up
Assist with Advertising, Recruitment, Onboarding & Training
- Build advertisements, requisitions, schedule interviews & trainings
- Conduct portions of the training programs
Administrative/Office Responsibilities
- Preparing and Processing Payroll
- Work with office team to ensure proper completion of all administrative employment requirements
- Employee File Creation, E-Verification, Training Records, Security Licensing, Interview/Training communication
General Office Tasks
- Answer phones, check and return voicemails/emails
- Be able to answer general payroll, scheduling and other questions
- Assist in receiving and replying to general staff inquiries as needed
- Maintain organization and cleanliness of office and storage spaces
Work Schedule
- General office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. with some flexibility based on workload and hours worked outside of normal office hours
- Office hours may be adjusted due to evening/weekend events, appointments or other obligations
- Personal time off/vacation based on work load and schedule, and ensuring office continuity
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