Assistant Manager, Experiential Events

You will have built 2-3 years’ experience on major global events developing sharp business acumen, excellent communication skills, and resourceful operational planning.  With a clear understanding of process and driving progress, you are a meticulous planner of a variety of events that range from weekly races to executive meetings and pivoting quickly as priorities shift.  Your relationship management is paramount as we all look to rise as a team, always ready to tackle obstacles with a cool head, creativity and vision.

Primary Responsibilities:

• Work closely with organizational teams to conceptualize, develop, and bring to realization experiential marketing stunts and events that are in line and on brand with NYRR and our marketing partners.
• Draft and keep current event documentation to include:  profiles, floorplans, production timelines, budgeting projections, catering menus, etc.
• Source and negotiate a variety of services from catering and tents to musical entertainment and staging as well as oversee the successfully installing said services.
• Identifying key stakeholders and cross-functionally moving projects from ideation to realization focusing on organizational goals while continuing forward progression through the event life cycle.
• Agility in managing multiple responsibilities on multiple projects simultaneously.
• Budget preparation and management, vendor contracts and payments.
• Preparation of internal and external client event proposals, including tenting, food and beverage, AV and other major elements.
• Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations.
• Responsible for scheduling planning meetings with all internal and external stakeholders prior to event.
• Knowledge of food service and catering standards.

• Minimum 2-3 years of special events project management including strong production/operational background
• Strong attention to detail and client service, taking every opportunity to enhance and optimize consumer/member interaction with our brand
• Ability to effectively manage multiple projects and work under tight deadlines
• Microsoft Office Suite
• Ability to work nights and weekends as needed
• Strong administrative, customer service and time management skills required

Desired Skills:

• 2D/3D CAD, rendering, desktop drafting
• Highly organized, detail oriented, timeline focused attitude
• Independent, organized and driven professional, able to self-motivate and innovate.

If you meet the required qualifications and feel you are a good fit for this role, please apply online and include a cover letter. Thanks for your interest in NYRR!