Office Coordinator

This position has been filled - Job#: 453366075

  NASCAR
  Charlotte, NC
  Administration/Management
  Posted/Updated: 04/24/18

Job Summary

Job Description

NASCAR Productions seeks a talented professional to join our team in the position of Office Coordinator based in our Charlotte office. 

 

The Office Coordinator supports Building Services in maintaining efficient operations within the office and provides administrative assistance to department leaders and employees in the Charlotte office as needed.

 

Primary Roles & Responsibilities

  • Maintain, stock and order supplies for cafes/break rooms, staging areas and supply rooms; check areas regularly to ensure adequate supply levels are maintained; replenish stock when necessary
  • Deliver mail to employees as assigned
  • Assist the Facilities team with ongoing and special projects as needed
  • Serve as secondary Receptionist covering front desk for primary Receptionist's breaks, lunches and absences; answer and direct incoming calls, greet, direct and assist visitors and employees
  • Provide department “back-up” for various department functions during employee absences
  • Maintain general office tidiness throughout the workday, perform light office, café and conference rooms cleaning
  • Ensure adequate inventory and stock of drinks in break rooms
  • During execution of normal job duties, maintain awareness of facilities (light, leaks, damage, etc.); communicate maintenance issues and concerns to Building Services and/or property management and assist with resolutions as needed
  • Work with Receptionist to assist employees and visitors with conference room catering and securing A/V equipment
  • Notify Service Desk of facility IT issues
  • Maintain employee seating chart
  • Assist with employee’s building access; request additions and removals as necessary
  • Communicate with managers regarding first day processes for new employees (parking, badge pick-up, etc.)
  • Maintain office parking access and waiting lists; notify employees as spots become available, distribute and collect required paperwork and request additions and removals as necessary
  • Mail room and “back” office tasks and support
  • Provide administrative support to department leadership, including department paperwork, expense reports etc.
  • Assist studio shows as needed
  • Attend company meetings and training
  • Assist departments with mass mailing efforts and other special projects as requested
  • Emergency Representative for EAP
  • Perform other duties as requested
  • Travel: none

Required Skills/Experience:

High school diploma or general education degree (GED) and a minimum of three years related experience and/or training; or equivalent combination of education and experience.

 

Other Skills and Abilities

  • Well organized and able to handle multiple tasks at one time
  • Able to work well with different personalities at every level of the organization, from entry level to senior executives
  • Ability to work with minimal supervision
  • Excellent telephone and e-mail etiquette skills
  • Ability to occasionally be on-call during off hours
  • Ability to occasionally work weekends and overtime hours


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