Special Event Services Coordinator

This position has been filled - Job#: 453376841

Job Summary

 Job Duties:

• Produce and distribute event information including event details, setup requirements, etc.
• Attend Weekly Event Operations and Meetings.
• Responsible for coordinating execution of assigned private events at the Stadium.
• Coordinate with catering, cleaning and security contractors as well as the audio/visual team to ensure smooth execution of each event.
• Coordinate all outside vendor rentals for events to include:  terms, delivery, invoicing, etc.
• Abide by best practices for the Special Events Department, to include stadium facility rules, regulations, policies and procedures for private event space usage.
• Lead site visits with event clients.
• Communicate with clients to ensure all needs are met and that concerns, and requests are addressed.
• Communicate with Stadium Event Sales team regarding contract terms, pricing, etc.
• Conduct pre-event and post-event meetings with event staff and contractors. 
• Maintain 3rd party event vendor list for event rentals and services.
• Other duties as directed.

 Qualifications: 

• Demonstrate a high level of professionalism. 
• Proven event experience with superb eye for detail and cost-conscious attitude. 
• Ability to establish, develop, and maintain good working relationships with clients, sponsors, and staff members. 
• Ability to manage multiple priorities and projects to extreme detail simultaneously and within deadlines. 
• Outgoing personality, energetic, and proactive approach to work. 
• Excellent written and verbal communication skills. 
• Computer literate with a knowledge of event booking and diagramming systems (preferably Ungerboeck software and iPlan). 
• Ability to anticipate and make recommendations based upon the needs of clients. 
• Flexibility to work long hours, evenings and weekends. Schedule will include working Saturdays, Sundays and holidays. 

 Education and/or Experience: 

• Bachelor’s degree in event management, hospitality management, sports management, or related field. 
• Internship of related experience in event management and operations; sports or entertainment experience preferred. 
• Must be able to demonstrate (by way of examples and/or experience) a high level or organization and special event coordination.  
• Demonstrated quick learner with ability to handle multiple projects and meet deadlines. 
• Ability to work well with different personalities. 
• Strong writing and organizational skills. 
• Special events minded individual.