Executive Assistant for EVP, Business Strategy

This position has been filled - Job#: 453378927

  Southeastern Basketball Franchise
  Southeast Region
  Administration/Management
  Posted/Updated: 05/13/19



Job Summary

Description of the Position

  • Provides administrative support and coordination activities for a team of people.
  • Primary responsibility is to provide administrative support to the Managers, Directors and VPs with secondary support to the entire “Business Strategy” teams. 

Responsibilities 

  • Supporting technology projects.
  • Making travel and meeting arrangements.
  • Preparing reports and financial data.
  • Internal and external stakeholder customer relations.
  • Taking meeting notes and documenting action items in all meetings.
  • Requires strong computer and Internet research skills.
  • Calls for flexibility.
  • Excellent interpersonal skills.
  • Project coordination experience.
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. 

Essential Functions

  • Administrative responsible for taking meeting notes and documenting action items in all meetings.
  • Be able to create executive level PowerPoint presentations that will be shown at all levels of the organization.
  • Organize files, manage office supplies and support the team.
  • Maintaining the office rooms in a neat and professional manner.\
  • Assist with the planning and logistics for vendor visits, special events.
  • Assist with scheduling of meetings and conference calls.
  • Liaison with other departments.
  • Maintain the budgets for the Business Strategy division.

Project Support

  • Oversee collection and input project status updates internally.
  • Oversee project intake process across departments.
  • Support a variety of projects simultaneously.  
  • Ensure adequate communication regarding project status and priorities. 
  • Organization, analysis, problem solving and planning.
  • Excellent facilitation skills.
  • Travel Support.
  • Gather information from all guests that RSVP, make notes of individual needs for  planning purposes.
  • Venue site visit for planning purposes.
  • Confirm schedule of events and activities, rentals, food & beverage, car service. 

Experience

  • Working knowledge of user applications such as Microsoft products  and Outlook.
  • Experience with data management planning, data entry, and reporting.
  • Development of daily plans.
  • Implementation of plans and instructions.
  • Ability to work autonomously and with personnel with diverse backgrounds and learning styles.
  • Must possess the ability to work under pressure to meet critical deadlines.
  • Must be flexible in response to changing program priorities.
  • Sound judgment and ability to handle duties and information with confidentiality and discretion.
  • Nice-to-Have Technology Skills.
  • Interested and passionate in working in a fast-paced, technology start-up-like atmosphere.
  • Be Tech-Savvy.
  • Having previous exposure to new tech develop and mobile apps is preferred.
  • Have strong quantitative knowledge and abilities utilizing MS Excel. 
     


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