Project Specialist
This position has been filled - Job#: 453384714
NBA Organization
Central Region
Sports Services
Posted/Updated: 09/16/19
Central Region
Sports Services
Posted/Updated: 09/16/19
Job Summary
DUTIES AND RESPONSIBILITIES.
SPECIAL EVENTS:
- Facilitate the goals, creative conception, and all execution aspects of special events in conjunction with the following departments: Senior Leadership, Ticket Sales, Corporate Sales, Foundation Sales, and Human Resources
- Create annual and individual event budgets in conjunction with Senior Leadership
- Research and connect with new vendors, artisans, and offsite locations to foster relationships for future collaboration
- Collaborate and meet regularly with aforementioned departments, providing updates on special event goals, and reporting back on event spending as related to departmental budgets.
- Manage special event schedule and track RSVP’s
- Establish and communicate event day needs in a timely manner
- Serve as event-day point-of-contact
- Write guest surveys & establish analytics with BIG Team to improve for future events
- Provide professional event guidance as requested
TRIPS:
- Meet with senior leaders to establish client trip goals and budgets
- Conduct research and present destination proposals to Senior Leadership
- Collect and track sensitive and detailed client travel information
- Coordinate air and ground transportation; hotel accommodations; meals
- Facilitate series of payments for above trip expenses with the Sourcing Team
- Negotiate contracts related to accommodations, vendors, etc. with Legal
- Produce and distribute individualized itineraries in advance of trip
- Serve as on-site trip contact to troubleshoot issues, last-minute changes and/or additions
- Other duties as assigned
ADDITIONAL INFORMATION:
- Minimum of three (3) years experience in Event Management (preferably with a convention center, hotel, sports facility, performing arts facility or other multi-purpose public assembly facility) or Meeting Planning.
- Ability to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure in a fast paced, team oriented environment.
- Ability to simultaneously manage a high level of detail across multiple projects.
- Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
- Customer-service oriented, have a fan-friendly attitude and a professional appearance at all times.
- Proficiency in MS Office, including Excel and PowerPoint; skills in database management and Adobe Photoshop/Illustrator is preferred.
- Ability to work beyond normal business hours, including but not limited to nights, weekends, and holidays as required.
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