Project Specialist

This position has been filled - Job#: 453384714

  NBA Organization
  Central Region
  Sports Services
  Posted/Updated: 09/16/19

Job Summary

DUTIES AND RESPONSIBILITIES.   

SPECIAL EVENTS:

  • Facilitate the goals, creative conception, and all execution aspects of special events in conjunction with the following departments: Senior Leadership, Ticket Sales, Corporate Sales, Foundation Sales, and Human Resources
  • Create annual and individual event budgets in conjunction with Senior Leadership
  • Research and connect with new vendors, artisans, and offsite locations to foster relationships for future collaboration
  • Collaborate and meet regularly with aforementioned departments, providing updates on special event goals, and reporting back on event spending as related to departmental budgets. 
  • Manage special event schedule and track RSVP’s 
  • Establish and communicate event day needs in a timely manner
  • Serve as event-day point-of-contact
  • Write guest surveys & establish analytics with BIG Team to improve for future events
  • Provide professional event guidance as requested

TRIPS:

  • Meet with senior leaders to establish client trip goals and budgets
  • Conduct research and present destination proposals to Senior Leadership
  • Collect and track sensitive and detailed client travel information 
  • Coordinate air and ground transportation; hotel accommodations; meals
  • Facilitate series of payments for above trip expenses with the Sourcing Team 
  • Negotiate contracts related to accommodations, vendors, etc. with Legal 
  • Produce and distribute individualized itineraries in advance of trip 
  • Serve as on-site trip contact to troubleshoot issues, last-minute changes and/or additions   
  • Other duties as assigned

ADDITIONAL INFORMATION:

 

  • Minimum of three (3) years experience in Event Management (preferably with a convention center, hotel, sports facility, performing arts facility or other multi-purpose public assembly facility) or Meeting Planning.
  • Ability to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure in a fast paced, team oriented environment.
  • Ability to simultaneously manage a high level of detail across multiple projects.
  • Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
  • Customer-service oriented, have a fan-friendly attitude and a professional appearance at all times.
  • Proficiency in MS Office, including Excel and PowerPoint; skills in database management and Adobe Photoshop/Illustrator is preferred.
  • Ability to work beyond normal business hours, including but not limited to nights, weekends, and holidays as required. 

 



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