Event and Scheduling Coordinator

Job Summary

Duties & Responsibilities
The Athletic Department, the largest Division I athletic program in the nation, is a dynamic and fast paced working environment which includes 42 intercollegiate athletic teams (with over 1,200 participants), 63 Club sports (with over 2,000 participants), 35 House and 16 Freshman leagues/events (with over 2,500 participants and 1,500 contests) and recreation offerings in addition to management of four campus fitness centers (providing over 525,000 annual visits).

The Event and Scheduling Coordinator, working under the direction of the Assistant Director of Athletics for Scheduling and Events, is responsible for supporting the Department's event operations and scheduling management and strategy. This position will direct and execute approximately 100 home varsity athletic contests during the 2019-2020 academic year. They will be responsible for identifying and helping to resolve event and/or operations issues during contests and will manage and input facility schedules for a dozen facilities. The position will also oversee three 10-month events interns.

Typical Duties:

• Provide on-site management for varsity athletic events. Using own judgment, will identify and resolve event and/or operations issues during contests, which could include emergency issues, troubleshooting building or facility issues, and spectator/fan concerns. Has discretion to make decisions within the scope of responsibilities, while keeping supervisor informed.
• Hire, train, and manage three events and operations interns, and a student event staff comprised of 50+ new employees each year. Supervises work and processes, assigns work, and has primary responsibility for evaluating performance of interns and event staff.
• Oversee scheduling for a dozen fields - including managing, negotiating, and allocating approximately 112 hours/week of winter bubble scheduling, monitoring of weather patterns and determining impact on activities.
• Oversee facility set up and overall preparedness for game days.
• Communicate and answer game related questions with visiting teams, officials, and security personnel before, during, and after contests.
• Process official payments at the conclusion of events.

Basic Qualifications
5 or more years of related work experience in intercollegiate athletics or event management-related position preferred, education may count towards experience.

Additional Qualifications
Bachelor's degree strongly preferred. Excellent interpersonal and communication skills required. Must be detail oriented, able to multi-task and work independently.