Project Coordinator, Creative Services

Job Summary

• Execute established production schedules and manage daily creative projects


• Liaison with local vendors on cost estimates, project timelines and delivery


• Oversee quality control for all creative projects


• Strive to understand the scope of the project to ensure all information and assets are provided before handing off to a Creative


• Participate in frequent inter-departmental meetings to gauge production workload and stay consistently informed of all active and forecasted work


• Define chronology of dates/times for each step of a project’s workflow


• Create and maintain Traffic Schedules for each project


• Zealously ensure that deadlines are met and that all related personnel are held accountable


• Identify available resources and assign individual responsibilities to creative staff


• Identify potential issues and pro-actively work with team members to address


• Help schedule and prepare materials for meetings


• Create, maintain and distribute of weekly hot-lists to team members for various client project milestones and status


• Gain all necessary approvals to move projects forward


• Keep the flow of information open, honest and transparent


• Communicate critical information to relevant parties in a timely manner


• Review and QC deliverables prepared by creative team before releasing to vendors or internal stakeholders


• Manage and track all open jobs in pipeline through the Wrike system

• 2-3 years previous overall experience either in Project Management or Creative Services.


• Strong time management skills and ability to calmly handle multiple tasks.


• Strong organizational and communication skills.


• Ability to multi-task changing priorities


• Ability to handle dynamic industry with constant developments


• Excellent written and verbal communication skills


• Strong attention to detail


• Strong interpersonal skills


• Strong organizational skills


• Flexibility


• Proficiency in Word, Excel and PowerPoint/Keynote

• Bachelor’s degree required


• Knowledge of Wrike system


• Background in a creatively led environment