Coordinator of Museum Experience

  Sports & Entertainment Company
  Northeast Region
  Sports Services
  Posted/Updated: 04/08/20

Job Summary

Essential Duties and Responsibilities:

  • Assist in creation, preparation and execution of all education and public programs 

  • Serve as event lead for select events and be responsible for gathering all event details, preparing event notes, ensuring adequate staffing, execution of event and follow up 

  • Research potential artists and special guests to engage in education and public programs 

  • Coordinate scheduling and collateral materials with artists, guest speakers and instructors for programs 

  • Liaise with creative, marketing and public relations departments to ensure execution of all initiatives   
  • Assist with monthly newsletter, social media and email campaigns to promote  and its programs on various platforms

  • Manage receipt, delivery, payment status of invoices and expenses in a timely manner

  • Assist with the organization, maintenance, and inventory of all merchandise in Gift Store 

  • Other duties as assigned by management


Knowledge, Skills and Abilities:

  • At least one year of event management experience in a fast-paced, dynamic environment, preferably live music events or educational workshops and programs  

  • Must be energetic, articulate and self-assured, and possess strong interpersonal skills

  • Must have excellent analytical skill and judgment

  • Must have strong proficiency in computer technology and software

  • Excellent verbal and written communication skills are essential

  • Must be detail oriented, with strong organizational and prioritizing skills in order to manage a continuous workflow of a high volume, multi-tasking environment

  • Demonstrated ability to work effectively in a collaborative team environment with a dynamic range of people

  • Must possess excellent problem-solving skills and be open to “thinking outside the box”

  • Must be a self-starter with an ability to take initiative

  • Must possess stellar communication skills both written and orally, with the ability to communicate complex information to colleagues, clients, etc.

  • Must be a reliable and flexible team player with a friendly and professional attitude

  • Knowledge of the music industry and local music scene a plus 

  • Knowledge of and/or experience in a K-12 learning environment a plus 

  • Previous experience with audio/video equipment and live music performances preferred

  • Previous experience with social media marketing preferred 

  • Previous experience with talent booking preferred 

Educational Background Required:
  • BA/BS or equivalent is preferred
Working Conditions:
Travel Requirements

  • May be required to travel on rare occasions (<5% travel); trips may require air travel and/or overnight stay for one or more nights.       

  • Physical Demands   This position requires the ability to lift up to 30 pounds.


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