National Events Coordinator

Job Summary

• Manage special events, as assigned, which could include but not limited to: Annual Endurance Exchange, International Triathlon Union events,  Awards Ceremonies, and other special events that currently supports. Management of each event will include: 
• Lead all event planning including strategy, operations and tactics
• Develop and manage budget and reporting
• Collaborate across teams and departments to create organizational engagement opportunities at each event, and ensure deadlines and objectives are met
• Negotiate quotes and agreements with vendors
• Assist with event marketing in collaboration with our Marketing and Communications team 
• Manage Post event reporting and reconciliation
• Additional duties as required to fully support the needs of the event
• Create and implement communication plans for athletes, spectators, and staff including prep for online webinars and event update messaging
• Focus on marketing events in order to hit key metrics for participation and satisfaction
• Assist with preparation of all phases in the championship event logistics process 
• Work with key team members to create and manage event timelines 
• Manage event materials order and delivery processes
• Liaise with local organizing committee to fulfill responsibilities
• Assist with the management and development of the event look and feel
• Event set-up and break-down 
• Cross-collaborate with departments on event-related programming 
• Update of National Events’ website pages as necessary

• National Event emails and phone line
• Assist in non-owned national, regional, and state championship bid processes and host event selections
• Assist with respective race directors and vendors to manage all non-owned national championships

• Bachelor’s degree in sport management, business, or related field or demonstrate equivalent experience
• 2 – 4 years related special events or event management experience
• Hands-on event production experience
• Excellent organizational skills and the ability to work well with a team 
• Detail-oriented and self-motivated 
• Superior customer service 
• Developed budget management, negotiation, organizational, and presentation skills
• Ability to effectively manage multiple projects and work under tight deadlines 
• Excellent writing and communication skills 
• Strong computer skills required 
• Ability to work flexible hours including weekends and some holidays 
• Ability to lift 50 lbs. or more (continuously) and work extended hours 
• Travel is required