Event Internship

  Sports Management
  West Region
  Sports Internship
  Posted/Updated: 02/17/20

Job Summary

 
Responsibilities include but are not limited to: 

Event Preparation and Reconciliation

 

  • Develop and/or review the staffing plans for each event based on client needs and venue protocols

  • Schedule part-time team members with focus on providing experience and quality service to clients

  • Create crew calls, leadership deployments, event notes & post orders for assigned events

  • Prepare all necessary event equipment, transportation and supplies for leadership and staff

  • Facilitate Time Keeping & Event Reconciliation

  • Develop invoices for payment of assigned events

 
Event Operations

  • Lead security and guest services operation of 30-250 part-time team members for events

  • Provide event briefings to Supervisors and/or staff

  • Provide direction and quality control to part-time team members to ensure client expectations are met

  • Work with client’s event manager and other key partners to run world class events

 
Stadium Major Events 

  • Assist in the scheduling and preparation for full stadium events

  • Play leadership and oversight role on event day in check-in and event operations

  • Post-event assist with timekeeping reconciliation and incident follow-up

 
Assist with Advertising, Recruitment, Onboarding & Training 

  • Build advertisements, requisitions, schedule interviews & trainings 

  • Conduct portions of the training programs 

 

 
Administrative/Office Responsibilities

  • Preparing and Processing Payroll

  • Work with office team to ensure proper completion of all administrative employment requirements

  • Employee File Creation, E-Verification, Training Records, Security Licensing, Interview/Training communication

 
General Office Tasks 

  • Answer phones, check and return voicemails/emails 

  • Be able to answer general payroll, scheduling and other questions 

  • Assist in receiving and replying to general staff inquiries as needed 

  • Maintain organization and cleanliness of office and storage spaces 

 
Work Schedule

  • General office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. with some flexibility based on workload and hours worked outside of normal office hours

  • Office hours may be adjusted due to evening/weekend events, appointments or other obligations

  • Personal time off/vacation based on work load and schedule, and ensuring office continuity

 

 



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