Game and Event Operations Seasonal Associate

Job Summary

• Assist in the development and execution of the Fiesta Bowl Parade including all operations, vendor relations, TV broadcast partnership, volunteer and committee supervision, Parade School, and load-in / load-out planning


• Oversee communication and logistics with all participant groups including sponsors, community groups, and internal groups


• Assist with maintaining event budget and invoice processing


• Assist in the planning and execution of the Fiesta Bowl Youth Football Clinic including but not limited to layout, structure, and transportation coordination


• Assist with the coordination of all band and cheer practices, game and parade day logistics, lodging, meals and committee member / liaison oversight


• Assist in overseeing all game operations credentials including production and distribution.


• Support where needed for other events within the Operations Department; including but not limited to the Par 3 Challenge, charity events, and game operations


• Assist with the physical set up and tear down of events within the Operations Department


• Event responsibilities may change or be added as necessary 


• Assist with the coordination of orders and delivery schedules for events 


• Communications and coordination with other interns, staff, volunteers, sponsors, vendors, independent contractors and participants


• Manage contact lists, data-entry and running errands


• Prepare meeting materials, take meeting minutes and compile individual event meeting action items


• Assist with management of event committees to include committee members and volunteers


• Assist with moving, storing, organizing, preparing, loading, and unloading event specific items and supplies in the warehouse storage and office storage areas


• Experience using Microsoft Office Suite and Outlook Email Management

• Proven examples of written and verbal communication


• Bachelor’s degree, or currently in progress


• Experience in event planning and execution preferred


• Ability to lift and carry up to 50 pounds repeatedly and long hours standing


• Ability to work under pressure, while maintaining attention to detail and adaptability within interchanging environments


• Dependability and flexibility to work long hours including evenings and weekends as scheduled or needed