Athletics Business Manager

Job Summary

The major duties of this position include, but are not limited to, the following:

50% Financial Operations:

• Manages budgets, expenditures, and revenues for the teams and offices within the Athletics department.
• Responsible for accurate and timely processing of financial transactions including payments to vendors.
• Works collaboratively with the Athletics management team, identifies major fiscal issues requiring managerial address and determines appropriate remedial measures.
• Serves as the department liaison for issues related to accounting, finance, budget, travel, insurance, tax, and human resources ensures that department processes are in compliance with the University and NCAA requirements.
• Ensures department travel procedures are in line with department travel guidelines and university travel policy.
• Assists in the implementation of business and fiscal strategy as determined by the Deputy Director of Intercollegiate Athletics in conjunction with the management team.

50% Business Operations:

• Manages the daily operations within the Athletics Business Office, including hiring, training, supervising and scheduling all student assistants and casual workers, as well as coordinating the annual renewal of coaching faculty and staff appointments.
• Oversees the daily deposit and cash collection process.
• Manages department inventory database and serves as the designated Inventory Clerk.
• Manages department attendance system and serves as the designated Attendance Clerk, with the responsibilities of preparing, maintaining and reconciling pay vouchers for casual workers and student assistants. Makes recommendations to the VP of Intercollegiate Athletics on all contracts with a fiduciary impact.
• Reconciles revenues and expenses within department trust and operating funds. Prepares and reconciles monthly credit card reports.
• Supports department and program special events through cash collection, auction management, and event related support.
• Oversees the daily travel operations for the programs including updating the team budgets, assisting with transportation orders, and providing general support for travel.
• Participates in the annual budget review and creation process for sport programs and administrative units within the department, as well as provide regular (i.e. monthly) reports/updates to coaches and staff. Coordinates the review, approval, and reconciliation of the department's sport camp and clinics.
• Performs other secondary duties as assigned.
• This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position.
• 5 years of experience in operations/financial management or in sport management.

Required Knowledge, Skills and Abilities:

• General knowledge of financial and personnel policies, principles, and procedures in a central administrative University setting, as well as, general management principles.
• Advanced proficiency with computers and Microsoft Office (Word, Excel) desktop publishing applications, web publishing tools and using the internet as a research tool.
• Demonstrated excellent writing and oral communication skills, along with experience providing excellent customer service in a diverse, at times demanding, work environment.
• Ability to analyze data and make accurate projections using business mathematics and statistical techniques.
• Demonstrated ability in planning, budgeting, financial analysis, and fiscal management, including skills in budget preparation, analysis, and controlling costs.
• Ability to maintain confidentiality of sensitive information.

Preferred Experience:

• A master's degree and higher education experience highly preferred. Progressively responsible and applicable management and/or supervisory experience preferred .
• Knowledge of ARMS Software and NCAA Financial Reporting Software preferred.
• General knowledge of NCAA protocols and procedures regarding travel, events, student-athletes, and coaches is preferred

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.