Event Operations Coordinator or Manager

Job Summary

• Assist the Associate Director of Events in planning events from start to finish, from conceptualization to execution.  


• Coordinate all aspects of operations, administration and logistics for each assigned event. 


• Assist in sales and marketing efforts including outbound sales calls, customer relationship management, email marketing, promotional partnerships and advertising. 


• Maintain and update content on various communication platforms including website, registration systems, social media and email marketing software.


• Manage communications with all stakeholders including staff, teams, coaches, referees, facilities, athletic trainers, vendors and sponsors leading up to each event. 


• Prepare tournament divisional alignment and create game schedules.


• Manage procurement of equipment rentals, shipping, supplies, apparel, branded assets, referees, athletic trainers, event staff, sponsors/vendors and event partners. 


• Manage preparation and transportation of supplies, equipment, branding, administrative materials merchandise for each event; manage inventory and organization of warehouse. 

• Supervise all event staff, including event coordinators and field personnel.


• Ensure fun and safe environment for all players, coaches, spectators and employees. 


• Manage all aspects of event operations from start to finish: travel, logistics, setup/breakdown, check-in, hospitality, merchandising, gameplay, scoring, trophy presentation and dispute/conflict resolution. 


• Activate with sponsors, vendors and media partners; fulfill event branding strategy with social media and other on-site promotional efforts. 

• 1-3+ years relevant work experience in event operations, athletics or a similar role. 


• Management experience with proven decision-making ability.


• Extremely organized and process-oriented with a high attention to detail.


• Background in lacrosse or other sports is preferred. 


• Strong technology skills; proficient in MS Office, website management, social media and digital marketing platforms.


• Bachelor’s Degree (preferably in Sports Management, Events & Hospitality, Business Administration, Marketing, or other related fields).


• Willingness to travel, perform physical labor and work on weekends.