Event Operations Coordinator or Manager

  Youth Sports
  Northeast Region
  Administration/Management
  Posted/Updated: 07/01/20

Job Summary

 
 
Primary Responsibilities: 

  • Assist the Associate Director of Events in planning events from start to finish, from conceptualization to execution.  

  • Coordinate all aspects of operations, administration and logistics for each assigned event. 

  • Assist in sales and marketing efforts including outbound sales calls, customer relationship management, email marketing, promotional partnerships and advertising. 

  • Maintain and update content on various communication platforms including website, registration systems, social media and email marketing software.

  • Manage communications with all stakeholders including staff, teams, coaches, referees, facilities, athletic trainers, vendors and sponsors leading up to each event. 

  • Prepare tournament divisional alignment and create game schedules.

  • Manage procurement of equipment rentals, shipping, supplies, apparel, branded assets, referees, athletic trainers, event staff, sponsors/vendors and event partners. 

  • Manage preparation and transportation of supplies, equipment, branding, administrative materials merchandise for each event; manage inventory and organization of warehouse. 

 
On-Site Responsibilities:  

  • Supervise all event staff, including event coordinators and field personnel.

  • Ensure fun and safe environment for all players, coaches, spectators and employees. 

  • Manage all aspects of event operations from start to finish: travel, logistics, setup/breakdown, check-in, hospitality, merchandising, gameplay, scoring, trophy presentation and dispute/conflict resolution. 

  • Activate with sponsors, vendors and media partners; fulfill event branding strategy with social media and other on-site promotional efforts. 

 
Qualifications:

  • 1-3+ years relevant work experience in event operations, athletics or a similar role. 

  • Management experience with proven decision-making ability.

  • Extremely organized and process-oriented with a high attention to detail.

  • Background in lacrosse or other sports is preferred. 

  • Strong technology skills; proficient in MS Office, website management, social media and digital marketing platforms.

  • Bachelor’s Degree (preferably in Sports Management, Events & Hospitality, Business Administration, Marketing, or other related fields).

  • Willingness to travel, perform physical labor and work on weekends. 



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