Executive Assistant
Sports Arena
West Region
Administration/Management
Posted/Updated: 08/13/20
West Region
Administration/Management
Posted/Updated: 08/13/20
Job Summary
The Executive Assistant will provide executive administrative assistance and support to the President. The person in this position will impact effectiveness of all executive communication and administration network wide.
Responsibilities:
- Act as liaison between President and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
- Phone work: manage phone calls to ensure that attention is always given to the most urgent materials/requests first
- Assist in special projects as requested
- Assist with daily operation of the organization, ensuring smooth and efficient workflow
- Sort/prioritize mail; flag & highlight any relevant articles and advertisements
- Collect and organize documents from President’s direct reports
- Take accurate notes during senior team and channels meetings and distribute materials pre & post meeting
- Coordinate and manage quarterly channel meeting, senior staff offsites and events
- Manage mass communications on behalf of President
- Arrange all President’s travel, including car service, air travel and hotels
- Draft and process all travel, entertainment and business expenses, including reconciling and responding to any auditing or finance requests
- Be able to seek out and disseminate pertinent information
Qualifications/Requirements :
- Bachelor’s Degree
- 1+ years work experience in media industry
- Proven ability to provide administrative support
- Proficient in MS Office including Word, Excel, Outlook; advanced PowerPoint
- Basic understanding and awareness of media and gaming platforms
- Willing to travel and work overtime, and on weekends
- Willing to work in Glendale, CA
- Willing to submit to a background investigation
- Have unrestricted work authorization to work in the United States
- Experience with g-suite and Slack a plus
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