Travel Coordinator

  Martial Arts
  West Region
  Sports Services
  Posted/Updated: 08/12/20

Job Summary



Position Overview:

This position is responsible for coordinating all company event and non-event travel.  This position coordinates all aspects of travel arrangements, including flights, rental car, hotels, car services etc., done on the CONCUR online system and/or with off-site Zuffa licensed travel agents. 

 

 Responsibilities:
  • Receives travel request forms and forwards the form to the company immigration department, who will verify the required travel documents for international travel.

  • Researches travel options using online resources, Concur travel booking tool or Zuffa licensed travel agent partners.

  • Prepares and distributes itineraries to requestor of travel and follows up with each individual to verify that they received it and that they do not have any questions or concerns.

  • Monitors weather and news for any circumstances that may cause airport delays and assists travelers with operational disruptions.

  • Monthly reconciling of cost incurred for hotels, rental cars, and car service.

  • Prepares invoices for flight or mileage reimbursements.

  • Verifies and updates contact information for fighters and staff.

  • Verifies which members of each fighter’s team (Corner, Managers, Translators, etc.) are traveling and the dates that each member will be arriving and departing.

  • In coordination with Public Relations, makes arrangements for flights, hotel accommodations, and transportation needs for Public Relations tours and events. 

  • Verifies any contract specific travel specifications that may be required for each fighter for Public Relations tours and events and arranges travel needs accordingly.

  • Maintains detailed records of each expense that is charged to the Zuffa travel credit card and assists Accounting with reconciliation of travel card charges.

  • And more!
 
Skills & Experience:

  • High school diploma or GED, college degree preferred.

  • Minimum of 3 years of detailed, busy customer service experience, preferably from an airline or travel agent environment.

  • 1-2 years significant travel scheduling experience required. Ideally, scheduling travel for large corporation or significant event scheduling experience.

  • Fluency in Amadeus GDS system.

  • Experience with Concur Travel booking platform and other travel technologies desirable.

  • General knowledge of travel industry such as flights, trains, rental cars, limousine services, hotel and conference accommodations.

  • Ability to plan, to organize, and effectively arrange for travel of large numbers of individuals and multiple events simultaneously. 

  • Very customer-service driven.

  • Ability to establish and maintain effective internal and external working relationships

 



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