Administrative Assistant
Sports Facility
Central Region
Sports Services
Posted/Updated: 11/03/21
Central Region
Sports Services
Posted/Updated: 11/03/21
Job Summary
Under general direction, performs a wide variety of responsible, confidential, and complex administrative, technical, programmatic, and secretarial duties; participates in the development, implementation, and administration of administrative policies and procedures for assigned area; performs a limited amount of accounting and sales duties.
Responsibilities:
- Assist to maintain and update social media accounts and website as needed.
- Prepare outgoing mail with necessary postage; sends and receives email as needed
- Perform general administrative functions including faxing, photocopying, mail distribution, maintain office supply inventory
- Answer, screen and direct calls; screen visitors; receive guests
- Work cooperatively with other department staff on projects of mutual interest
- Meetings – assist with BEO, sales and marketing meetings and staff meetings
- Work in conjunction with Office/Sales Manager to submit weekly and month sales information
- Assist as needed with event proposals, preparation and production
- Perform other duties as required
Qualifications:
- High School Diploma or equivalent GED
- Minimum of 2 years of administrative/secretarial experience
- Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
- Proficiency in Internet research, social media and website maintenance skills
- Highly developed verbal and written communication skills
- Excellent organizational skills, detail-oriented with ability to handle multiple assignments
- Provide a high level of professional and courteous customer service
- Respond to staff, client and community requests in a timely and professional manner
- Manage multiple tasks simultaneously
- Ability to maintain highly confidential information is required
- Communicate clearly and concisely in the English language, both orally and in writing
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