Executive Assistant

This position has been filled - Job#: 453371969

Job Summary

Responsibilities

• Schedules appointments using Microsoft Outlook.
• Manages and communicates a complex and fluid schedule.
• Optimizes time by managing calls and meetings, including obtaining agendas and supporting materials in advance to make calls and meetings productive.
• Maintains current contact information for key employees, partners, and vendors using Microsoft Outlook.
• Draft correspondence, memos and other documents
• Takes meeting notes, prepares and distributes meeting schedules and agendas.
• Provides appropriate follow-up on action items and deliverables due
• Acts as travel agent (or works with outside travel agency) to research, book and amend comprehensive travel schedule within budget and on a timely basis.
• Works with outside parties to secure meeting and lodging space in advance of meetings and retreats.