Administrative Intern

Job Summary

• Required knowledge of Word, Excel, PowerPoint, and Outlook


• Knowledge of working with databases and/or record management systems (CRMs)


• Familiar with using office equipment such as scanner, copier, and phones 


• Knowledge of Adobe Acrobat ProXI and Adobe Photoshop a plus


• Possess a good attitude and eagerness to learn


• Ability to keep track of multiple on-going projects

• Welcome and greet visitors in person or on the telephone; answering or referring inquiries


• Answer phones and maintain phone system, which includes setting up voicemail boxes, ordering phones, changing greetings and checking general/direct mail voicemail boxes daily


• Respond to general inquiries via email and mail


• Handle and accept packages for mailings. 


• Overall office coordination – examples include but not limited: 
  
  
  • Opening/Closing office and ensure the safety procedures 
  
  
  • Work with Irvine company to facilitate compliance checks and office maintenance 
  
  
  • Procurement responsibilities: order all departmental office supplies and inventory 
  
  
  • Maintain schedules and staff contact information 
  
  


• Independently implement data management and archiving solutions for important company contracts and records


• Conduct professional correspondence with donors and grant requests


• Assist in  tournament and program preparations as needed 


• Update donor transactions in Salesforce CRM Database


• General office management duties including facilities improvement/maintenance and employee engagement initiatives


• Other office duties/special projects/support as assigned.