Part-Time Scheduler

Job Summary

• Schedules and confirms appropriate supervision and team members for each individual event.


• Ensure each position/event is scheduled with the appropriately qualified employee, especially events scheduled by union seniority. 

• Competent using ABI Mastermind for building events, scheduling and producing reports.


• Maintain open communication with employees regarding scheduling related issues.


• Monitor, respond to, and categorize all Event Staff emails in a timely manner, and forward any correspondence to the Event Managers and/or Branch Manager as needed


• Answer all incoming calls and check voicemails on a Scheduling phone line


• Monitor attendance issues, and follow-up on any Event Staff Attendance Policy violations


• Perform other related duties and responsibilities as assigned or required.

• High school diploma (or equivalent) required. Associates or bachelor’s degree preferred.


• 2 years of administrative and/or event management experience.

• Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.


• Must be highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology.


• Professional, articulate and able to use good independent judgment and discretion. 


• Outstanding verbal and written communication skills required. Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player required. 


• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.