Executive Management Intern
Ice Hockey Club
Central Region
Sports Internship
Posted/Updated: 08/06/20
Central Region
Sports Internship
Posted/Updated: 08/06/20
Job Summary
Duties & Responsibilities
- Attend meetings with Executive Leadership and provide advance support
- Work on projects, assigned directly from the Team President | Alternate Governor
- Maintain meeting schedules, arrange meeting facilities, and ensure relevant meeting information is attached and/or printed prior to meetings. Collaborate with USOPC Events & Logistics to coordinate off-site department meetings as needed
- Maintain departmental files and records. Develop and maintain accurate filing systems, in compliance with club document retention policy
- Assist with developing, editing, and configuring executive-level presentations
- Compose correspondence, memos, and reports. Coordinate action with appropriate constituencies in a consistent and timely manner
- Receive and screen incoming calls. Respond directly to caller’s inquiries when appropriate or disseminate calls to appropriate parties
- Responsible for maintaining department overall calendars of deadlines, events, travel, and personal time off
- Provide timely research and/or information in preparation for meetings, events, and special projects
- Maintain databases in relevant organizational software systems and create report for high-level stakeholders as requested
- Manage content on departmental G-Suite sites, updating outdated documents, creating new content, and communicating changes as necessary
- Establish and maintain effective working relationships with other staff
- Perform other duties as assigned
Desired Qualifications:
- Enrolled in an undergraduate or graduate program and eligible for college credit.
- Interested in pursuing a career in sports journalism
- Available 20-25 hours per week, including nights, weekends and game days
- Proficient in Google G-Suite
- Demonstrated writing and grammar proficiency in AP Style
- Ability to maintain a high level of professionalism within a professional sports environment and in media work zones
- Excellent communication and customer service skills
- Detail oriented
- Familiarity with Ice Hockey preferred but not required
- Demonstrated ability to work in fast paced multidisciplinary team environment
- Ability to travel, occasionally work long hours and handle some light physical activity
- Must be eligible to work in the USA
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