Event Operations Coordinator

Job Summary

• Learn and all aspects of teams and history and the Stadium layout capacity, event spaces etc. 


• Under the direction of the Events Manager, execute all non-soccer events logistics.   


• Assist with incoming event requests and learn to prospect new business via phone, email, events and other platforms. 


• Maintain stadium events department social media platforms: Instagram, LinkedIn, etc. 


• Manage all internal event request with other departments. 


• Coordinate all aspects of event from start to finish. (walkthrough, contract, invoicing, set-up, etc.) 


• Ensure that every client, guest, and vendor receive exceptional service.


• Gain experience in scheduling and executing meetings/events according to the contract of clients in a timely manner.  


• Proactively maintain ongoing communication with the client before and during the event/meeting.


• Research, negotiate and coordinate outside service needs with vendors as required.


• Create and distribute event work orders to responsible parties in a timely manner.  


• Assist with special needs or requests from clients and timely communicate request internally. 


• Assist in tracking all event-related expenses and coordinating billing and payments with finance department. 


• Assist in the preparation of building to meet the requirements of upcoming events.


• Coordinate and lead stadium and event tour and sharing knowledge about the team and Stadium.   


• Maintain a professional and positive working relationship with co-workers, vendors and clients. 


• General administrative duties such as data entry, filing, etc.


• Other duties as assigned.