Coordinator, Events

This position has been filled - Job#: 453378822

Job Summary

Responsibilities 

• Coordinates, monitors, and supervises planning and execution of all arena events. 
• Works closely with event operations team.
• Oversees event operational matters for any  type activity scheduled for the venue.
• Creates facility maps for events large and small.
• Develops and builds shows from production notes and other forms of communication. 
• Works with Box Office on house scaling, production kills and show builds.
• Serves as direct communication link with teams, promoters, or other involved representatives in event planning and execution.
• Ensures facility readiness and client satisfaction.
• Approves event set-ups & associated logistics in the event booking program.
• Coordinates and conducts site surveys for future events and attends event related meetings.
• Manages relationships between the arena and third parties both verbally & in writing.
• Conducts physical inspection of all areas of the arena to ensure correct set up and patron safety.
• Interacts, as needed with operating departments, to problem solve and resolving stressful conflicts in a time-critical manner.
• Acts as “Manager on Duty” when needed.
• Compose & disseminate event outlines and notices consisting of all show set up needs.
• Ability to deal with and manage eccentric/challenging personalities.
• Assembles show costs for billing and settlement. 
• Schedules rigging and labor for show load in and break down. 

Qualifications

• High School diploma or GED required.
• Associate’s or Bachelor’s degree preferred.
• Two years of experience in event management. 
• Arena experience is preferred. 
• Excellent verbal communication and interpersonal skills, and attention to client satisfaction in a fast-paced environment.
• Proficient computer skills in Excel, Word, PowerPoint, Outlook and AutoCAD.
• Working knowledge of all building setup abilities, limits and components utilized for each.

Working Conditions & Physical Demands

• Must possess the ability to work a flexible schedule that includes long and odd hours. 
• Ability to lift, push or pull up to 40lbs.
• Working in extreme weather conditions.
• Standing on feet for long periods of time and at times working in a loud environment.