Seasonal Coordinator

This position has been filled - Job#: 453383380

Job Summary

•  Plan, service and supervise all types and sizes of events.
• Meet with clients prior to events and assist in determining event needs; concerning physical set-up needs and requirements for licensed areas.
• Provide clear, concise, and timely communication of detailed requirements and coordinate support staffing including conversions, engineering, housekeeping, security, audio/visual, telecommunications, and event staff personnel.
• Prepare diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff; communicate changes before and during events.
• Prepares cost estimates and ensures all costs are paid before the event takes place.
• Administrative duties as assigned to include weekly event packet assembly, internal requests, event documentation, cost analysis, and research. 
• Inspect facilities and leased areas to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes.
• Interpret and apply all relevant federal, state and local regulations.
• Work on all game days, special events and internal events in various capacities.
• Attend and take part in various weekly scheduled building meetings.

COMPETENCIES:

• Analytical Skills-Synthesize information
• Problem Solving-Identifies and resolves problems in a timely manner
• Technical Skills-Assesses own strengths and weaknesses
• Oral Communications-Speaks clearly and persuasively in positive or negative situations
• Written Communications- Writes clearly and informatively.
• Innovation-Displays original thinking and creativity.
• Judgment-Displays willingness to make decisions and exhibits sound and accurate judgment.
• Motivation-Demonstrates excellent personal motivation and encourages others to be motivated and enthusiastic.
• Decision Making- Must be able to make immediate decisions based on the best interests of the organization, staff, and guests.

PHYSICAL REQUIREMENTS:

• Light office duties and activities.
• Long periods of standing and walking.
   

MINIMUM QUALIFICATIONS REQUIRED:

• Two (2) years of experience in event operations in a stadium, arena, convention center, hotel or public assembly facility setting.
• Bachelor’s degree or better from an accredited college/university with major coursework in facility management, hospitality management, business management, marketing or related field.
• Flexibility in work schedule.  Ability to work days or nights, weekends and holidays on a consistent basis.
• Strong computer skills including Microsoft Office applications, word processing, spreadsheets, database, presentation and Internet software.
• Knowledge of event management software preferred. 
• Provide superior customer service in all situations including potentially high stress situations
• Knowledge of facility management.
• Proven ability to identify the needs of users of the facility.
• Demonstrated strong customer service skills.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Demonstrated familiarity with facility use contracts.
• Knowledge of A/V equipment and electronic systems in public assembly facilities.
• Experience with budget preparation and control.
• Knowledge of fire and public safety regulations.
   

PREFERRED QUALIFICATIONS:

• Two (2) years of experience in event operations in a stadium, arena, convention center or public assembly facility setting.
• Bachelor’s degree or better from an accredited college/university with major coursework in facility management, hospitality management, business management, marketing or related field.
• Knowledge of facility management.
• Proven ability to identify the needs of users of the facility.
• Demonstrated familiarity with facility use contracts.
• Knowledge of fire and public safety regulations.