Accounts Payable Specialist

Job Summary

• Process invoices and expense reports including verifying approval, coding, accuracy and compliance with company policies.


• Collect the necessary documents needed for new vendors.


• Create and maintain vendor files.


• Assist in the administration of the company’s A/P automation software and make recommendations for improvements to the A/P workflow process.


• Monitor and respond to vendor correspondence.


• Research and resolve A/P issues with vendors.


• Plan and process check runs, ACH and wire transfers.


• Update monthly accounts payable sub ledger and other schedules, as needed.


• Assist in tax reporting requirements including W-9’s, 1099’s and Sales & Use tax returns.


• Maintain the accounting office filing, assist with day-to-day information requests and other projects as assigned.


• Perform general accounting work in support of accounting functions.


• Interpret and apply Federal, State, and local laws and regulations pertaining to accounting work.


• Apply accounting principles to the maintenance of financial and accounting transactions.


• Provide support and assistance as needed for both internal and external audits.


• All other duties as assigned.

• Minimum of three years experience in accounts payable.


• Bachelor's degree in accounting or related business degree preferred.


• Excellent communication skills, both verbal and written.


• Strong organizational, analytical and problem-solving skills.


• Proficient knowledge of MS Office Software, particularly in Excel.


• Experience with Microsoft Dynamics GP (Great Plains) preferred.


• Ability to communicate to management as it relates to finance and operation activities.


• Attention to detail while working under pressure to meet deadlines.


• Ability to work independently and complete duties and projects with minimal supervision.


• Must be able to work flexible, non-traditional hours including nights, holidays and weekends.

• Frequent walking, standing or sitting throughout shift


• Occasional lifting and carrying up to 10lbs


• Occasional bending, kneeling, pushing, pulling