Director, Finance & Op., Health Programs

This position has been filled - Job#: 453353443

  Special Olympics Inc.
  Washington, DC
  Administration/Management
  Posted/Updated: 11/29/17

Job Summary

Position Summary: 

This position will serve as the senior financial overseer, implementer and quality assurance officer for all financial transactions within the Health Department. Individual will initiate, assign as necessary, oversee, and manage timely accurate transaction of Department procurements, payments, budget validations, general and specialized accounting, including invoice preparation, receipt processing, reimbursement to consultants and contractors, updated accounts receivable, and monitoring and recording the status of federal and other grants and other revenues derived from general funds, donations, both cash and in-kind. This position supervises two individuals who support this work.

Individual will serve as principal trouble shooter and problem solver for the Department and provide technical advice to the VP for Health and Director of Research and Evaluation.

Primary Responsibilities: 

Coordinate with SOI Finance Department on SOI Fiscal policy and processes, and be the direct contact for contractors’ deliverables, payments and financial processing and reporting.

Prepare necessary budget to actual pipeline analysis and regular financial forecasts for targeted projects and the total cumulative award.

Develop sub-recipient monitoring risk assessment form to evaluate pre and post grant award.

Coordinate with each project’s Grant Manager in monitoring performance across all budget lines, particularly salaries & benefits. Proactively monitor and coordinate as necessary payroll action planning (PAFs) to ensure that proper salary allocations are made on a timely basis to targeted awards/projects and to significantly reduce unnecessary accounting corrections.

Directly support the monthly cash draw-down process from the federal government as well as payments from other donors to ensure that SOI receives timely reimbursement of funds no later than 60 days following expenditures. Assist in the proposal development and reporting for federal financial reports.

Reconcile accounts, closeout grants, and maintain and complete accurate grant related records including net assets reports.

Prepare annual audit schedules for Uniform Guidance (formerly known as A-133) audit within area of oversight and managing grants including grant compliance and internal control review.

Monitor and analyze donor grants; review general ledgers, budget, contracts, and leases in compliance with OSI policies and procedures.

Work closely with the accounting staff and participate in a monthly closing process

Overall financial and administrative management of the grants/sub awards for the Health Program Department.

Ensures compliance with terms and conditions of grants/agreements.

Monitor grants to track the pace of expenditures and prevent under or over spending of funds.

Oversee grants to verify proper management of the administration of post-award grants to ensure budgeting and administrative policies, procedures, and agencies or foundation requirements are being followed.

Manage the annual budget planning process.

Evaluate budget and finances, including cost analysis, review of accounting systems, adequacy of resources, and propose ways to ensure responsible stewardship of funds.

Track trends and patterns, make recommendation for approving the grant process.

Collaborate with Development and other departments to ensure compliance with the restricted funds policy.

Initiate and track all procurements for Department. Review and approve invoices and expense reimbursements to consultants and staff.

Work with the team on the acquisition, implementation, development and maintenance of web-based grant management system.

Review and make recommendations on budgets of Department grant applicants. Assist in developing budgets for grant applications to the Department. Manage Department Budget.

Track all cash value and in-kind donations.

Perform other duties and functions as assigned

Required Qualifications

  • BS Degree and 10-12 years of experience directly related to the duties and responsibilities specified an appropriate graduate degree preferred.
  • 5-7 years government grants administration experience.
  • Specific knowledge of government requirements as they relate to government grants (OMB circulars).
  • Programmatic experience with grants in the pre-award and post-award stage. 
  • Experience with grants management software packages, experience with GIFTs software a plus.
  • Demonstrated capacity to reconcile monthly financial reports and identify inconsistencies. 
  • Very strong organizational skills.
  • Experience with maintenance of grant files (both electronic and hardcopy).
  • Strong time management and prioritization skills. 
  • Ability to work professionally with multiple internal customers.
  • Demonstrated ability to determine informational needs, to collect and analyze information, and to devise and develop analyses and reports. 
  • Proficiency with Microsoft office applications (Excel, Word, Outlook, PowerPoint). 
  • Strong oral and written communication skills. 
  • Demonstrated ability to make administrative/procedural decisions and judgments.
  • Customer service mentality.

Desired Qualifications: 

  • Experience developing and producing grants and other proposals.
  • Fluency in a major language a plus.
  • Experience working in a multi-cultural setting desired.


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