Executive Assistant for EVP, Business Strategy

This position has been filled - Job#: 453378927

Job Summary

Description of the Position

• Provides administrative support and coordination activities for a team of people.
• Primary responsibility is to provide administrative support to the Managers, Directors and VPs with secondary support to the entire “Business Strategy” teams. 

Responsibilities 

• Supporting technology projects.
• Making travel and meeting arrangements.
• Preparing reports and financial data.
• Internal and external stakeholder customer relations.
• Taking meeting notes and documenting action items in all meetings.
• Requires strong computer and Internet research skills.
• Calls for flexibility.
• Excellent interpersonal skills.
• Project coordination experience.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. 

Essential Functions

• Administrative responsible for taking meeting notes and documenting action items in all meetings.
• Be able to create executive level PowerPoint presentations that will be shown at all levels of the organization.
• Organize files, manage office supplies and support the team.
• Maintaining the office rooms in a neat and professional manner.\
• Assist with the planning and logistics for vendor visits, special events.
• Assist with scheduling of meetings and conference calls.
• Liaison with other departments.
• Maintain the budgets for the Business Strategy division.

Project Support

• Oversee collection and input project status updates internally.
• Oversee project intake process across departments.
• Support a variety of projects simultaneously.  
• Ensure adequate communication regarding project status and priorities. 
• Organization, analysis, problem solving and planning.
• Excellent facilitation skills.
• Travel Support.
• Gather information from all guests that RSVP, make notes of individual needs for  planning purposes.
• Venue site visit for planning purposes.
• Confirm schedule of events and activities, rentals, food & beverage, car service. 

Experience

• Working knowledge of user applications such as Microsoft products  and Outlook.
• Experience with data management planning, data entry, and reporting.
• Development of daily plans.
• Implementation of plans and instructions.
• Ability to work autonomously and with personnel with diverse backgrounds and learning styles.
• Must possess the ability to work under pressure to meet critical deadlines.
• Must be flexible in response to changing program priorities.
• Sound judgment and ability to handle duties and information with confidentiality and discretion.
• Nice-to-Have Technology Skills.
• Interested and passionate in working in a fast-paced, technology start-up-like atmosphere.
• Be Tech-Savvy.
• Having previous exposure to new tech develop and mobile apps is preferred.
• Have strong quantitative knowledge and abilities utilizing MS Excel.