Administrative Business Operations Specialist

Job Summary

• Provide full administrative support to a Team President.


• General administrative duties, including handling incoming calls, scheduling meetings and booking travel.


• Book end-to-end travel arrangements for Team President and leadership team. 


• Transcribe and distribute weekly team meeting notes.


• Manage departmental expenses, including invoice processing, expense reports and budget tracking.


• Handle incoming and outgoing correspondence in a professional and courteous manner, always keeping involved parties updated.


• Coordinate and prepare materials for meetings, including reports and agendas.


• Maintain physical office including aesthetics, supplies and general organization.


• Interact with colleagues and visitors in a timely and courteous manner.


• Organize office-wide parties and events.


• Maintain a general awareness of the business and activities.


• Serve as a liaison with other departments and outside organizations.


• Manage gameday staffing payroll, transportation, onboarding, etc.  


• Manage internal ticket requests for staff, VIPs, partners, etc.


• Manage community donations requests.  


• Primary interface with League Administrative Operations staff for matters involving HR, Finance, IT and Procurement. 


• Primary interface with office/building management.


• Work/support game days and events.


• Manage special projects and other duties as assigned by the President.

• 3+ years of previous experience as an Assistant supporting senior level executives, including extensive calendar management.


• Can-do, flexible attitude and demeanor with good level of business and common sense, and the ability to think on your feet and work independently with minimal supervision.


• Ability to remain calm and poised in a fast paced, dynamic, high pressure environment.


• Self-confident, energetic, upbeat, proactive, detail-oriented, self-starter with excellent organizational, project management, problem solving, interpersonal and communications skills.


• Strong skills in Google Suite, MS Word, Excel, PowerPoint and Outlook.


• Forward looking thinker, who actively seeks opportunities and proposes solutions.


• Able to work flexible hours and overtime as needed with 24/7 on-call availability.


• Ability and commitment to maintaining confidentiality in business and personal matters.


• Candidate must exhibit a passion for sports and football.


• Ability to work well with multiple stakeholders across the company, agency and client organizations.


• Entrepreneurial spirit. 


• Superior verbal/written communications skills. 


• Bachelor’s degree preferred.