Executive Assistant to General Manager

Job Summary

Key responsibilities

• Handle details of a highly confidential, sensitive and critical nature
• Provide varied executive administrative support to two executives
• Handle business travel arrangements including flights and hotel accommodations
• Submit expense reports, file, answer and route phone calls, taking messages as necessary
• Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts and helping executives to prioritize incoming email/mail
• Engage in the business development for the arena
• Organize weekly arena meetings including agenda creation and review notes
• Participate in the development of arena and event-related business materials including PowerPoint presentations, slide decks and minutes for internal and external meetings
• Assist in the programming of the Center including; avails submission, conversations with promoters/agents and assistants and calendar creation
• Host the arena suite for select Warriors games and events for arena clients and guests
• Coordinate off-site arena meetings and special events
• Take initiative on any requests and inquiries of an administrative nature
• Maintain distribution lists and simple database information as needed

Required experience 

• Bachelor’s degree, preferably in business administration or related field, or equivalent experience
• 7+ years of administrative and/or project management experience
• High integrity and ability to maintain confidentiality of sensitive information
• Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Strong communication, including written, verbal, and public speaking with ability to communicate with employees at all levels within the organization
• Ability to work select nights and weekends as needed
• Ability to quickly and independently execute
• Experience working in fast-growing organizations