Travel Coordinator

Job Summary

• Position is primarily responsible for leading in the production of the travel arrangements for many events throughout the season.
• Specific travel arrangements include staff rooming lists, booking flights and rental cars, distribution of travel arrangements, billing for all expenses, managing per diem payments, and assisting as needed.

• Oversee the collection and consolidation of specific event staffing travel needs for event types.
• Confirm travel arrangements, to include hotel and transportation, per diem, & rentals with all travelers.
• Ensure that air, hotel and transportation arrangements are made for employees and guests efficiently and in compliance with travel and company policies and procedures.
• Work with Regional/Race Director’s to accommodate specific event travel needs.
• Plan non-event travel related functions/conferences.
• Keep the manager informed of any ongoing, unresolved travel issues.
• Investigate and resolve travel issues associated with processing of travel requests. 
• Assist in writing & review hotel contracts for staff and athlete blocks nationwide. 
• Maintain availability to respond to traveling staff issues during off hours including nights & weekends.
• Respond to staff member’s travel inquiries/issues in a timely manner. 

• Bachelor’s degree in Management, Business or related field.
• One to two years of related experience and/or training.

• Excellent organizational and interpersonal communication.
• Clear and conceptual thinking ability is a plus.
• Excellent judgment and discretion; ability to handle multiple priorities simultaneously, meet deadlines, and handle work-related stress is required.
• Friendly, courteous, service-oriented, professional, outgoing, and customer service oriented.
• Remain calm and professional under pressure.
• Detail-oriented and work effectively under pressure while meeting all applicable deadlines.
• Ability to work independently and productively with minimum supervision.
• Recognize problems, identify possible causes and resolve routine problems.
• Ability to establish and maintain professional atmosphere for employees, clients and customers.