Scheduling Coordinator

Job Summary

JOB DESCRIPTION

Are you pro-active and detail oriented with an interest in production operations and planning events? If so, we have a dynamic opportunity for you at our 1440 production facility.

Deportes is currently looking for a Scheduling Coordinator to join our team. You will work closely with the Director of Production & Technical Operations to coordinate day to day productions. As our Scheduling Coordinator, you will book control rooms, stages and VO booths along with scheduling 100+ technical freelance operators and 15+ positions.

The Scheduling Coordinator provides support to the Production & Post-Production Operations.  This position is responsible for coordinating monthly, weekly and daily facility schedules. He/she will work closely with the Director of Production & Technical Operations while collaborating with all departments involved in production and post-production activities. The role involves administrative and office management support, which includes facilitating the successful execution of broadcast workflows. This individual will be a direct liaison between freelance employees and production/post-production departments. A SNAPSHOT OF YOUR RESPONSIBILITIES

• Assists in coordinating technical crews for live events, shows and edit sessions. Communicates with crew members, producers, broadcast partners and production personnel

• Inputs and adjusts daily, weekly and monthly crew schedules for Production and Graphics.

• Monitors programming grids for updates to production schedules that may require crew changes

• Assists with basic duties; changing paperwork posted for PCR’s, VO Booths and Premiere bays

• Liaison for cross departmental scheduling and office contact for any scheduling changes

• General administrative duties and office management support using new scheduling software. Ordering office supplies and distributing craft services to each PCR (Control Room)

• Creates a monthly calendar for events produced at 1440 and tracks changes and updates

• Keeping track of facilities inventory in the technical areas

• Assists with the Technical Staff to schedule pre-builds for productions

• Follows up with information from Management or gathering additional information

WHAT YOU WILL NEED

• Bachelor’s Degree or progressive experience in a production operations environment preferred

• A minimum of 2 years’ experience in live event and/or news production and/or technical operations is necessary

• He/she should be able to work independently and be comfortable in a fast-paced environment with attention to detail, accuracy and excellent follow-up skills

• Must have a positive attitude with the ability to communicate with all levels of management and diverse freelance employees

• Must be highly organized with exceptional written and verbal communication skills with the ability to quickly learn new software tools

• Should have a strong knowledge of Microsoft Office applications, including Word, Excel and Outlook

• Familiarity with studio production and remote production facilities is necessary as well