Administrative Event Associate (Part-Time)

Job Summary

About NYRR

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club into the world’s premier community running organization.  NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City.  NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.

Headquartered in New York City, NYRR is a 501(c)(3) organization.  To learn more, please visit www.nyrr.org.

New York Road Runners is an Equal Opportunity Employer.

About the Department

Our Event Development and Production department develops and produces NYRR events from concept all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 56 races per year, in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality and special events, safety & security, and managing our Warehouse and all race collateral.

About the Position

This position will report to the Director of Event Staffing & Training, and at events will report to the Event Manager and/or the Area Lead(s). This position is responsible for providing on-site operational support and volunteer management for NYRR weekly events including the TCS New York City Marathon, United Airlines New York City Half, and Popular Brooklyn Half. NYRR races are held most weekends throughout the year.

Available Roles

• Staff Administrator – Staff Administrators act as a liaison for the Event Staffing department, serving as the primary point of contact for part-time staff at events. Staff Administrators support operations by delegating workflows and recording clock-in/clock-out times for timesheets. Also supports the food, radio, and uniform distribution, contract labor management, and baggage. Communicates updates to appropriate stakeholders.
• Volunteer Administrator – Volunteer Administrators work with the Volunteer Team Event Manager to clock volunteers in and out of shifts, and distribute uniforms, safety vests, and uniforms. In addition, the Volunteer Administrator provides oversight of volunteer baggage areas, and directs volunteers to assigned stations.

Key responsibilities include:

• Assist with managing contractors, part timers, and volunteers at races and events. Must be comfortable working with new and diverse groups of people on a regular basis.
• Strong work ethic, positive attitude, and ability to follow directions.
• Must be very vocal, outgoing, and willing to direct volunteers, participants, and the general public.
• Responsible for dealing with event staff, contractors, and the general public in a courteous, professional manner that represents NYRR well at all times.
• Responsible for reporting NYRR rule violations, and medical emergencies at events.

Requirements

• This is a weekend position with long hours (typically from 4am – 1pm; may vary based on event and/or position). Races are scheduled for most weekends throughout the year; must have consistent availability for this role.
• Strong work ethic, positive attitude, and ability to follow directions.
• Must be very vocal, outgoing, and willing to direct volunteers, participants, and the general public.
• Must be comfortable working on your feet, outside in the elements, for the duration of the shift.
• Must have a strong administrative background; event experience in the sports and/or entertainment industries, is preferred but not required.
• Flexibility to navigate between roles depending on need for each race.
• Ability to thrive in a fast-paced team-oriented environment. Must be proactive, responsible, attentive, hardworking, and professionally courteous to all runners, spectators, and park patrons.
• Must be able to follow directions and protocols to ensure that tasks flow seamlessly.
• Must be able to lift at least 25 pounds of equipment.

Benefits

• Hourly Rate: $25.00
• Paid lunch break with lunch provided
• Transportation reimbursement
• New Balance uniform gear