Administrative Assistant, Executive Office

Job Summary

• Assist with general office administrative and reception duties as well as the Senior VP of Tennis and Senior VP of Marketing/Television on all aspects of the department.  

• Answer and direct all incoming calls.
• Provide administrative support to ensure efficient operation of the office.
• Responsible for various daily office activities: schedules meetings, books rooms, prepares materials for shipment, orders office supplies.
• Support all employees through a variety of tasks related to organization.
• Customer Service – Communication with callers, guests, employees, sponsors and Hard Rock Stadium staff.
• Schedule and keep track of meetings and individual appointments on shared office calendar.
• Keep inventory of supplies; general office supplies and kitchen, prepare re-order, accept delivery.
• Order and oversee catered breakfast/lunch meeting functions as required.
• General Administrative duties; data entry, filing, etc. 
• Opening and distributing incoming mail, FedEx and packages delivered, prepare outgoing mail.
• Conference room scheduling and catering as required.
• Make travel arrangement as required.
• Submit expense reports as required.
• Tournament Responsibilities
• Oversee Reception Desk in South Lobby; hiring, scheduling & payroll approval.
• Fulfillment of credentials/parking for Tournament Director guests.
• Coordinate VIP ticket requests.
• Schedule and keep track of meetings and appointments.
• Oversee catering functions as required.
• 60+ hours during month of tournament.

• 2-3years experience.
• Time-management and Organization Skills
• High level communication skills
• Detail Oriented and proactive
• Professional demeanor
• Customer service
• Energetic
• High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
• Ability to multitask in a fast-paced event environment.
•  Strong written and verbal communication skills.