Associate Athletic Director for Business Operations & Finance

Job Summary

 
Job Description

• Approve, manage, and record all financial transactions both expenditure and revenue to the Athletic Department's departmental operational accounts and departmental fundraising accounts.
• Process, verify and reconcile departmental business operations, including invoices, deposits, check requests, travel expense forms, purchase orders, and credit card statements.
• Supervise athletics event management/facility scheduling and staffing of athletics home contests.
• Collect and review countable athletically related activities logs. Accept or flag for additional review.
• Manage guest pass lists for home contests and ensure this process is in compliance with NCAA Division I rules.
• Maintain and submit reports and forms related to student-athlete financial aid, scholarship renewals and reductions.
• Maintain a working list of current and incoming student athletes.
• Evaluate the department's annual operating budget request and make recommendations to Director of Athletics.
• Prepare and file annual financial statements and reports for campus, the NCAA, and the OVC Conference
• Assist in the preparation of departmental, university, NCAA and government reports, studies and surveys.
• Assist the Director of Athletics in advising and consulting with coaching staff and directors to interpret program financial needs and questions, policies and procedures.
• Act as a resource for coaches and staff in the purchasing of equipment and supplies.
• Act as the primary resource for the coaching staff during the completion of travel related financial paperwork.
• Act as the primary contact for coaches who wish to rent athletics facilities to third parties and ensure paperwork and procedures are coordinated with Campus Events Department.
• Initiate budget transfers and expense transfers requested by the department.
• Work with the University Advancement to process donation checks, track balances and manage the expense processing for fundraising accounts.
• Implement and monitor control systems.
• Prepare customized monthly budget reports for all sport programs and auxiliary units.
• Oversee financial contracts with external agencies and miscellaneous duties and have designee signatory authority to enact such contracts to include handling capitation fees, invoices and payments; handling other contracts with federal, state, and community agencies.
• Responsible for coordinating new-hire on boarding with human resources
• Supervises at least two (2) work study students in the office area and processes all student worker paperwork.
• Oversee completion and submission of all tuition remission requests for dependents and graduate assistants.

Minimum Qualifications/Experience

• Bachelor's degree in business or related field. Master's degree preferred.
• 5+ years of experience in intercollegiate athletics preferred
• 5+ years of relevant experience in accounting, business, financial or human resources.
• Excellent communication, relational, computer and team skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, SharePoint)
• Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.