Office Manager

Job Summary

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.


• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.


• Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned.

• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. 


• Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types.


• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.

• Bachelors degree in accounting, finance or related field or commensurate experience.


• Four or more years’ experience in an accounting position with increasing level of oversight and responsibility. 


• Thorough understanding of accounting and financial reporting principles and practices. 


• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.


• Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports. 

• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.


• Ability to develop and maintain cooperative working relationships with company and business contacts.