Office Manager

  Sports Facility
  Southeast Region
  Administration/Management
  Posted/Updated: 10/12/21

Job Summary

 
The Office Manager will provide administrative support to all departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries.  Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company
 
 
 
Responsibilities

  • Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.

  • Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.

  • Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned.
  • Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. 

  • Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types.

  • Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.

 

 
Qualifications

  • Bachelors degree in accounting, finance or related field or commensurate experience.

  • Four or more years’ experience in an accounting position with increasing level of oversight and responsibility. 

  • Thorough understanding of accounting and financial reporting principles and practices. 

  • Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.

  • Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports. 
  • Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.

  • Ability to develop and maintain cooperative working relationships with company and business contacts.

 
 
 
 


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