Administrative Assistant

  Sports Facility
  Central Region
  Sports Services
  Posted/Updated: 11/03/21

Job Summary

 
Under general direction, performs a wide variety of responsible, confidential, and complex administrative, technical, programmatic, and secretarial duties; participates in the development, implementation, and administration of administrative policies and procedures for assigned area; performs a limited amount of accounting and sales duties.
 


Responsibilities:
 
  • Assist to maintain and update social media accounts and website as needed.

  • Prepare outgoing mail with necessary postage; sends and receives email as needed

  • Perform general administrative functions including faxing, photocopying, mail distribution, maintain office supply inventory

  • Answer, screen and direct calls; screen visitors; receive guests

  • Work cooperatively with other department staff on projects of mutual interest

  • Meetings – assist with BEO, sales and marketing meetings and staff meetings

  • Work in conjunction with Office/Sales Manager to submit weekly and month sales information

  • Assist as needed with event proposals, preparation and production

  • Perform other duties as required 



Qualifications:

  • High School Diploma or equivalent GED

  • Minimum of 2 years of administrative/secretarial experience

  • Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)

  • Proficiency in Internet research, social media and website maintenance skills

  • Highly developed verbal and written communication skills 

  • Excellent organizational skills, detail-oriented with ability to handle multiple assignments         

  • Provide a high level of professional and courteous customer service 

  • Respond to staff, client and community requests in a timely and professional manner

  • Manage multiple tasks simultaneously

  • Ability to maintain highly confidential information is required
  • Communicate clearly and concisely in the English language, both orally and in writing



 


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