Administrative Intern

  Charity Organization
  West Region
  Sports Internship
  Posted/Updated: 11/08/19



Job Summary

 

QUALIFICATIONS:    
  • Required knowledge of Word, Excel, PowerPoint, and Outlook

  • Knowledge of working with databases and/or record management systems (CRMs)

  • Familiar with using office equipment such as scanner, copier, and phones 

  • Knowledge of Adobe Acrobat ProXI and Adobe Photoshop a plus

  • Possess a good attitude and eagerness to learn

  • Ability to keep track of multiple on-going projects

JOB DUTIES & RESPONSIBILITIES

  • Welcome and greet visitors in person or on the telephone; answering or referring inquiries

  • Answer phones and maintain phone system, which includes setting up voicemail boxes, ordering phones, changing greetings and checking general/direct mail voicemail boxes daily

  • Respond to general inquiries via email and mail

  • Handle and accept packages for mailings. 

  • Overall office coordination – examples include but not limited: 

    • Opening/Closing office and ensure the safety procedures 

    • Work with Irvine company to facilitate compliance checks and office maintenance 

    • Procurement responsibilities: order all departmental office supplies and inventory 

    • Maintain schedules and staff contact information 


  • Independently implement data management and archiving solutions for important company contracts and records

  • Conduct professional correspondence with donors and grant requests

  • Assist in  tournament and program preparations as needed 

  • Update donor transactions in Salesforce CRM Database

  • General office management duties including facilities improvement/maintenance and employee engagement initiatives

  • Other office duties/special projects/support as assigned.

 

 



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