Administrative Intern
Charity Organization
West Region
Sports Internship
Posted/Updated: 11/08/19
West Region
Sports Internship
Posted/Updated: 11/08/19
Job Summary
QUALIFICATIONS:
- Required knowledge of Word, Excel, PowerPoint, and Outlook
- Knowledge of working with databases and/or record management systems (CRMs)
- Familiar with using office equipment such as scanner, copier, and phones
- Knowledge of Adobe Acrobat ProXI and Adobe Photoshop a plus
- Possess a good attitude and eagerness to learn
- Ability to keep track of multiple on-going projects
JOB DUTIES & RESPONSIBILITIES
- Welcome and greet visitors in person or on the telephone; answering or referring inquiries
- Answer phones and maintain phone system, which includes setting up voicemail boxes, ordering phones, changing greetings and checking general/direct mail voicemail boxes daily
- Respond to general inquiries via email and mail
- Handle and accept packages for mailings.
- Overall office coordination – examples include but not limited:
- Opening/Closing office and ensure the safety procedures
- Work with Irvine company to facilitate compliance checks and office maintenance
- Procurement responsibilities: order all departmental office supplies and inventory
- Maintain schedules and staff contact information
- Independently implement data management and archiving solutions for important company contracts and records
- Conduct professional correspondence with donors and grant requests
- Assist in tournament and program preparations as needed
- Update donor transactions in Salesforce CRM Database
- General office management duties including facilities improvement/maintenance and employee engagement initiatives
- Other office duties/special projects/support as assigned.
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