Seasonal Coordinator

This position has been filled - Job#: 453383185

Job Summary

• Plan, service and supervise all types and sizes of events.
• Meet with clients prior to events and assist in determining event needs.
• Provide clear, concise, and timely communication of detailed requirements and coordinate support staffing.
• Prepare diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff.
•  Prepares cost estimates and ensures all costs are paid before the event takes place.
• Administrative duties as assigned to include weekly event packet assembly, internal requests, event documentation, cost analysis, and research. 
• Inspect facilities and leased areas to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes.
• Interpret and apply all relevant federal, state and local regulations.
• Work on all game days, special events and internal events in various capacities.
• Attend and take part in various weekly scheduled building meetings.

COMPETENCIES:
 

• Analytical Skills-Synthesize information; uses intuition and experience to complement data; designs and generates creative solutions.
• Problem Solving-Identifies and resolves problems in a timely manner; gather and analyze information skillfully. Must be able to develop solutions quickly and effectively.
• Technical Skills-Assesses own strengths and weaknesses; pursues training and development opportunities. 
•  Oral Communications-Speaks clearly and persuasively in positive or negative situations; listens and gets clarification. Demonstrates group presentation skills and participates in meetings.
• Written Communications- Writes clearly and informatively.
• Innovation-Displays original thinking and creativity. Meets challenges with resourcefulness.
• Judgment-Displays willingness to make decisions and exhibits sound and accurate judgment. Includes appropriate people in decision making process.
• Motivation-Demonstrates excellent personal motivation and encourages others to be motivated and enthusiastic. Shows persistence and overcomes obstacles. Takes calculated risks to accomplish goals.
• Decision Making- Must be able to make immediate decisions based on the best interests of the organization, staff, and guests. 

•  Light office duties and activities.
•  Long periods of standing and walking.

MINIMUM QUALIFICATIONS REQUIRED:

• Two (2) years of experience in public assembly facility setting.
• Bachelor’s degree or better in facility management, hospitality management, business management, marketing or related field.
• Flexibility in work schedule. 
• Strong computer skills including Microsoft Office applications.
• Knowledge of event management software preferred. 
• Provide superior customer service.
• Knowledge of facility management.
• Proven ability to identify the needs of users of the facility.
• Demonstrated strong customer service skills.
• Excellent interpersonal skills both in person and by phone.
• Demonstrated familiarity with facility use contracts.
• Knowledge of equipment and electronic systems in public assembly facilities.
• Experience with budget preparation and control.
• Knowledge of fire and public safety regulations.

PREFERRED QUALIFICATIONS:   

• Two years of experience in event operations in a public assembly facility setting.
• Bachelor’s degree or better in facility management, hospitality management, business management, marketing or related field.
• Knowledge of facility management.
• Proven ability to identify the needs of users of the facility.
• Demonstrated familiarity with facility use contracts.
• Knowledge of fire and public safety regulations.