Operations Purchasing Assistant

Job Summary

• Functions as the primary purchasing agent for all materials and services required to run the Stadium Operations Department.

• Receives purchase requests from Stadium Operations department members.
• Researches products and vendors; writes RFP’s (request for purchases); obtains competitive bids; creates bid tabs; vets vendors and service provider credibility.
• Creates PO’s (purchase orders); tracks and confirms deliveries from inception to dock.
• Manages credit card purchases for the department; reconciles credit card statements.
• Processes invoices for payment, coding invoices to the correct cost center and adds notes to better understand work billed.
• Manages end of budget cycle budget code accruals.
• Manages COI (certificate of insurance) validation process.

• Tracks total departmental purchases.
• Savings due to competitive bidding.
• PO’s vs. credit card (pct.) as a percentage of total dollars spent.
• EBO purchases as a percentage of total dollars spent.
• Environmental/Green purchases as a percentage of total dollars spent.
• Reimbursables/billbacks for damage/department revenue as a percentage of total dollars spent.
• Budget-to-Actuals and year-over-year budget analysis.

• Creates MSA’s (master service agreements).
• Creates and manages purchasing strategies, policies and procedures.
• Manages Stadium Static Signage System.
• Orders new signage as requested.
• Coordinates purchase or repair of damaged signage.
• Maintains inventory of in-house materials to create temporary signage as requested or required.
• Works closely with Inventory Control Specialist.
• Works closely with Administrative Coordinator.
• Assists in event preparation and execution.

• High school diploma/GED required.
• Associate degree or higher preferred.
• Experience using financial systems; specifically Concur and Adaptive is a plus.
• 3+ years’ experience in a purchasing or procurement role.
• Proven history of effective supply management.
• Knowledge of commonly used purchasing and contract terms.
• Experience with value analysis.
• Excellent communication skills with proven track record for strong negotiation.
• Proficiency in Microsoft products.
• Experience with database programs a plus.
• Must be available to work 75% of major events.
• Ability to work flexible hours including evenings, weekends and holidays.