Executive Coordinator - Office of the President & CEO

  Entertainment Company
  Central Region
  Posted/Updated: 08/20/21

Job Summary

Job Summary:
The Executive Coordinator, Office of the President & CEO will manage ongoing projects and communication with internal and external stakeholders to enable our President & CEO to work in the highest level of efficiency.  This is a critical team member and assumes responsibility of supporting our Pres
Primary Responsibilities:
  • Oversee critical projects that have a direct impact on company goals and initiatives as directed by senior executive(s). 
  • Manage professional and personal scheduling for senior executive(s), including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
  • Manage, coordinate, and arrange senior executive(s) travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Perform administrative and office support, such as typing, spreadsheet creation, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing within the business.
  • Organize team communications and plan events, both internally and offsite.
  • Must be available to handle requests after business hours and over weekends as needed.
  • Other duties as assigned.
Required Knowledge, Skills, & Desired Qualifications:
  • 3-5 years’ experience in a project management, coordinator, or administrative role reporting directly to upper management required; prior C-level support or Notary Public a plus.  College Degree preferred.
  • Consistent performance exhibiting a high level of initiative, sense of urgency, extreme attention to detail, quick learning capability, common sense, and ability to problem-solve.
  • Excellent communication skills including polished written and verbal communication, comprehension, and interpersonal skills.
  • Highly proficient in Microsoft Office—Outlook, Word, Excel, and PowerPoint are a must—and comfortable with learning new technology platforms.
  • An individual with the ability to take direction in a straight-forward manner during times of high-performing and fast-paced business matters is critical.
  • Ability to keep company confidences.


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