Special Event Services Coordinator
This position has been filled - Job#: 453376731
NFL Franchise
Southeast Region
Marketing/Events/Promotions
Posted/Updated: 03/08/19
Southeast Region
Marketing/Events/Promotions
Posted/Updated: 03/08/19
Job Summary
NFL Team are seeking a Stadium Event Services Coordinator to assist with special events at Nissan Stadium.
The Stadium Event Services Coordinator will be responsible for the execution of assigned private events at Nissan Stadium. Examples of private events include conferences, tradeshows, weddings, corporate meetings, teambuilding events, internal department meetings, etc.
Job Duties:
- Responsible for coordinating execution of assigned private events at Stadium.
- Coordinate with catering, cleaning and security contractors as well as the audio/visual team to ensure smooth execution of each event.
- Coordinate all outside vendor rentals for events to include: terms, delivery, invoicing, etc.
- Produce and distribute event information including event details, setup requirements, etc.
- Attend Weekly Event Operations and Meetings.
- Abide by best practices for the Special Events Department, to include stadium facility rules, regulations, policies and procedures for private event space usage.
- Lead site visits with event clients.
- Communicate with clients to ensure all needs are met and that concerns, and requests are addressed.
- Communicate with Stadium Event Sales team regarding contract terms, pricing, etc.
- Conduct pre-event and post-event meetings with event staff and contractors.
- Maintain 3rd party event vendor list for event rentals and services.
- Other duties as directed.
Qualifications:
- Demonstrate a high level of professionalism.
- Proven event experience with superb eye for detail and cost-conscious attitude.
- Ability to establish, develop, and maintain good working relationships with clients, sponsors, and staff members.
- Ability to manage multiple priorities and projects to extreme detail simultaneously and within deadlines.
- Outgoing personality, energetic, and proactive approach to work.
- Excellent written and verbal communication skills.
- Computer literate with a knowledge of event booking and diagramming systems (preferably Ungerboeck software and iPlan).
- Ability to anticipate and make recommendations based upon the needs of clients.
- Flexibility to work long hours, evenings and weekends. Schedule will include working Saturdays, Sundays and holidays.
Education and/or Experience:
- Bachelor’s degree in event management, hospitality management, sports management, or related field.
- Internship of related experience in event management and operations; sports or entertainment experience preferred.
- Must be able to demonstrate (by way of examples and/or experience) a high level or organization and special event coordination.
- Demonstrated quick learner with ability to handle multiple projects and meet deadlines.
- Ability to work well with different personalities.
- Strong writing and organizational skills.
- Special events minded individual.
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