Event Operations Coordinator

  MLS Franchise
  Southeast Region
  Marketing/Events/Promotions
  Posted/Updated: 06/09/21

Job Summary

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Learn and all aspects of teams and history and the Stadium layout capacity, event spaces etc. 

  • Under the direction of the Events Manager, execute all non-soccer events logistics.   

  • Assist with incoming event requests and learn to prospect new business via phone, email, events and other platforms. 

  • Maintain stadium events department social media platforms: Instagram, LinkedIn, etc. 

  • Manage all internal event request with other departments. 

  • Coordinate all aspects of event from start to finish. (walkthrough, contract, invoicing, set-up, etc.) 

  • Ensure that every client, guest, and vendor receive exceptional service.

  • Gain experience in scheduling and executing meetings/events according to the contract of clients in a timely manner.  

  • Proactively maintain ongoing communication with the client before and during the event/meeting.

  • Research, negotiate and coordinate outside service needs with vendors as required.

  • Create and distribute event work orders to responsible parties in a timely manner.  

  • Assist with special needs or requests from clients and timely communicate request internally. 

  • Assist in tracking all event-related expenses and coordinating billing and payments with finance department. 

  • Assist in the preparation of building to meet the requirements of upcoming events.

  • Coordinate and lead stadium and event tour and sharing knowledge about the team and Stadium.   

  • Maintain a professional and positive working relationship with co-workers, vendors and clients. 

  • General administrative duties such as data entry, filing, etc.

  • Other duties as assigned.

  
 


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